Cybix Document Management Solution
Amidst the ongoing digital business environment, the need for an efficient document management solution is strongly felt. These systems are crucial for the growth of any business and provide a multidisciplinary approach to the management as well as the governance of the documents.
These systems make the best use of computer systems as well as software for storing, tracking as well as managing electronic images & documents with the help of a document scanner.
Cybix offers a highly efficient document management system to the people who are having problems in safely storing their company documents and fetching them later without any problem. This DMS does the act of storing, managing as well as tracking all-important electronic documents of a company. In short, it involves the process of digitization of the documents to store them for future use.
It incorporates a number of activities such as documents & content capture, document repositories, workflow, output systems, COLD/ERM, & information retrieval systems. Apart from that, the processes are also used for tracking, storing, and controlling the documents.
The businesses that are looking for safeguarding their documents can go for an open-source DMS application that offers them the safest management of their documents. These open-source DMS are the most sought-after software these days owing to their advantages of storing, managing as retrieving the information of any type of file.
Cybix offers Dspace based DMS to the organizations which are used to create digital repositories. The DMS offered by Cybix has numerous features that make it one of the best applications to store your sensitive data which is crucial for your business. The DMS offered by Cybix has a Dspace application which is an open-source software used for publishing digital content. This software is focused on providing long-term storage, preservation as well as access to digital content.
A document management system can capture your document from any source. With its document scanning technology, this document management system can save your documents safely so that you can use them easily in the future. This is a bit like indexing which makes it easy to find any document later. After that, it provides central storage for the document which is very important for the company as it manages & retains the documents which are coming from any place. The central document storage feature of the DMS is used for static content such as daily created documents and dynamic content such as emails, forms & webpages. The document retrieval feature of Cybix’s document management solution is extremely helpful for the employees of a company as they can retrieve any data or information within minutes which makes their work easier and help in increasing their work productivity.
DSpace based Document Management Solution (DMS)
DSpace based DMS is a content repository system that is very beneficial for the end-users as it offers them a complete set of tools to manage and preserve the content. DSpace lets you capture different items in a number of formats such as audio, text, video, and data. Through its indexing feature, DSpace lets the users search as well as retrieve the documents. DSpace works like an institutional repository that does the following:
- It captures the materials including their metadata.
- It offers easy access to data to the employees through listing & searching
- It offers long preservation of the data
End-to-end DMS Solutions Covering
- Provision of state-of-the-art Document Management System
- Customisation of DMS
- Digitisation and t agging of historical data
- Implementation of DMS
- Training and hand-holding
- Ongoing support
DMS – Key Features
- Free open-source software
- No license fees. Only one-time customization/implementation cost and optional annual support
- Completely customizable to fit user needs
- Manage as well as preserve all types of digital content (Word, JPEG, PDF, TIFF, MPEG files)
- Apache Solr based search for full-text contents & metadata
- UTF-8 Support
- Interface available in 22 languages [10]
- Granular group-based access control, that allows setting permissions to the level of individual files
- Technology
- Java, Apache, PostgreSQL based software
- Linux (Redhat / Ubuntu platform)
- Cloud-based or on-premises